During my yearly review, I spend an entire day reviewing the years projects answering questions such as:
- Are there any loose ends?
- How can I learn from mistakes?
Following a review, I basically archive the project and forget about it. Email, documents, and everything else associated are moved to a DVD or network share, never to be seen again unless needed in the future. This has worked well for several years and allows me to keep email archive small (with only the current years email, along with relevant reference from years past), keeps my local documents folder small and reduces the time to back up, makes it easier to find things that are most relevant.
When I watched Merlin Mann's inbox zero talk on YouTube, I really started to debate the processes of archiving, filing, and searching information.
In a perfect world, I would completely automate this process to have something take my project offline when they are complete. Until that happens, a yearly review is what I use to help stay focused.
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